Texas First · Active License Status Only · Cloud-Based
Automate your roster. Secure your billable hours.
Say goodbye to manual scheduling and group text messages. GuardPostSync instantly filters your roster by availability and active standing. Open details are automatically matched with eligible officers, so you cover the board without the friction.
Main Gate · Sat 22:00–06:00 CT
1 Post OpenMatched by GuardPostSync
Officer James Miller
TX Level III · armed · valid to Nov 2027
6 filtered out — expired card, over 40 hrs, or off-rotation.
- Texas DPS Level II–IV
- Overtime locked at 40
- Matched, not messaged
- No app to install
The difference
Other tools give you a calendar. GuardPostSync gives you the officer.
A blank grid and a group text is not scheduling. It is hours of exhausting administrative friction—forcing your team to make fifteen phone calls just to track down one officer who actually has the availability to take the detail.
Tool
How the shift gets filled
What it costs you
Group texts and spreadsheets
You call down a list from memory
Half may not be available
Full guard-force suites
GPS, tours, payroll, client portal
Scheduling
GuardPostSync
Filters, matches, one-click approve
Covered without the friction
How it works
Three phases. You only manually process the final approval.
Post the detail
The detail establishes the required commission tier, the operational hours, and the specific compliance guardrails.
GuardPostSync matches
The roster is filtered by availability and active standing.
Approve and lock
One click finalizes the detail. The officer is notified and the post is covered.
Guardrails
Set the rules once. The roster enforces them every week.
Flip these on and GuardPostSync stops being a calendar. It becomes an automated compliance and profit-protection tool.
Overtime Lock
A guard cannot bid a detail that pushes them past 40 hours for the week.
Mandatory Shift Turnaround
Enforce a minimum turnaround between details: 8, 10, or 12 hours.
Max Daily Hours
Cap consecutive hours at 12, 14, or 16.
Max Consecutive Days
Set a six-day maximum so nobody works seven straight.
Preferred employees
Full-time officers get the first 40 hours.
Mark an officer as preferred and GuardPostSync gives them priority on detail coverage up to 40 hours a week, so your full-time roster is the first thing the matcher spends.
Part-time and overflow
Anything past 40 goes to part-time.
Part-time officers are marked for coverage beyond that line. Overtime becomes a decision you approve, not one the roster makes for you at time and a half.
Maximize Your Schedule
Claim open details before they hit the group text.
Stop waiting on dispatch to call. Receive instant notifications the second a post opens up. Set your availability, claim the details that fit your rotation, and maximize your weekly hours.
Access Officer PortalActive License, Seeking Details
Connect with agencies dispatching today.
Put your active license status to work. Browse open posts from local operating agencies that need immediate coverage. Get onboarded, get on the dispatch board, and start picking up hours.
View Open DetailsWhat it costs to keep doing it this way
Nobody bills you for the hours. You pay for them anyway.
Every one of these is the same cost: a person doing by hand what the roster already knows.
The week gets built twice
Once in a spreadsheet, then again over text when three people call off. Nobody owns the version that is true.
Most firms rebuild the same week two or three times.
The hole finds the owner
When nobody picks up at 6pm, the person who signs the contracts drives to the gate and works it.
An owner-covered shift is the most expensive coverage you can buy.
The card nobody checked
A licence expires quietly and the officer keeps getting scheduled, because the binder is a binder.
One expired card on a post can end the contract that pays for the office.
Fifteen calls to fill one shift
You call down a list from memory, and half of them are already scheduled or not licensed for that post.
Most of those calls were never going to be legal to work it.
Nobody can take the week off
The schedule lives in one person's head, so the operation stops when they do.
The bottleneck is a person, not a process.
Run it on your own numbers
Put your week in and see what comes back.
No form, no email. Change the assumptions until you believe them.
What that is worth
Admin hours now
47.7 hrs
Admin hours after
19.1 hrs
Hours given back
28.6 hrs
That time is worth
$915
Shifts you stop covering
$648
Operations costs
$549/mo
Net every month
$1,014
Over a year
$12,170
Return
185%
Pays for itself at
17.2 hrs
At a 60% improvement you get back 28.6 hours a month and stop covering $648 of shifts yourself — $1,014 a month after the $549 you pay us. Operations pays for itself at 17.2 hours of admin time.
Pricing
One price for the company. No per-seat.
Charging per officer would price you for growing the roster. The plan covers a size band instead.
Starter
$249
- Up to 25 officers
- 1 office
- Licence compliance block
- Schedule, broadcast, and open shifts
- Officer self-intake links
- Hours CSV export
Operations
Most picked$549
- Up to 100 officers
- Up to 3 offices
- Everything in Starter
- Ranked hole-fill lists
- Path B hire-to-shift
- Named audit log
Multi-site
$999
- Unlimited officers
- Unlimited offices
- Everything in Operations
- Multi-state licence catalogue
- Priority support
What we hold
The shortest list that still covers the post.
Every field we do not collect is a field that cannot leak. Payroll, tax, and identity documents stay with the providers built for them.
What we collect
- Name, contact, and emergency contact
- Licence state, type, number, expiration
- A photo of the pocket card
- Certifications you mark as required
- Availability and time off
- Hours scheduled and worked
What we refuse to collect
- Social Security numbers
- I-9, W-4, or any tax form
- Bank or payroll account details
- GPS location, tours, or geofencing
- Client visitor logs
- Anything that makes us your payroll provider
Stop filling the board by group text.
Twenty minutes on your own posts, your own roster, and the guardrails you would switch on first.